View your Class Lists, Tiling Windows, and Document Map
By James Smith
OK, so everybody’s busy with final exams and grades, etc., not to mention holiday shopping! No one really has time to read their e-mail, much less try out a tech tip this week. Nevertheless, it’s my turn. Unfortunately, I don’t have a magic spell you can cast that will grade that stack of tests or essays on your desk, nor average that pile of grades that you never got around to entering in a spreadsheet. No life-changing revelations like that. Just 2 or 3 basic tips that someone, somewhere might find useful…
#1
– Tom’s Class Lists
Let’s say you’re at
home (or somewhere else away from the Columbia State network). You need
to send an email to a student in your class, but you don’t have access to
the Global Address List using OWA (Outlook Web-Based Email) from home.
Never fear…Tom’s list is here! Tom Winters has created a text file online
that has every Columbia State class roll, complete with email addresses,
current up to October 24. Just go to
http://classlists.columbiastate.edu/ and find your class. Click on
the .txt file beside your class, and then you can cut and paste the
addresses you need. THANKS TOM!
#2
– Tiling Windows
Maybe you did find the
time this semester to enter all those grades into a spreadsheet (such as
Microsoft Excel). Now all you have to do is enter them into Web for
Faculty and you’re ready to hit the mall and get started on that shopping
list. You could print your gradebook and look
back and forth at the paper, the screen, the paper, the screen…. Or you
can open the gradebook, get a grade, minimize
that while you open up the Web for Faculty window, enter the grade, then
minimize that while you open the gradebook
back up, etc…. OR better yet, you could fit both windows on the same
screen. And Windows can do that for you! Just open the 2 or more windows
you want to fit on the screen. Then right-click on the bottom Task Bar
and choose “Tile Windows Horizontally” or “Tile Windows Vertically.”
Windows will do the sizing for you.
#3
– Document Map
Let’s say you’re working on that monster of a portfolio that’s due to your
promotion/tenure committee by the first of the year. Navigating around
such a document can be frustrating and time-consuming. Here’s a quick tip
that might help…the Document Map feature of Microsoft Word. You may be
able to access the Document Map using a button on the standard toolbar
that looks like this:
If not,
just click on VIEW in the Main Menu Bar and choose Document Map. By
pressing this button, a new pane will appear on the left side of the
screen. Chapters, titles and headings show sections of the document.
Clicking on these key words in the side window will take you directly to
that location in the document without having to scroll through the
document. To remove the document map pane from the screen, press the
Document Map button again (or choose Document Map from the View menu
again). There are lots of options and troubleshooting tips for the
Document Map available in Microsoft Word Help.