Know how we have to keep a record of all student email?  Well, this includes messages sent to us in WebCT.  And as you all know, after December 31 no one, not even the server administrators, will have access to WebCT.   All the content, including student email, will be gone.

 

So, we need to save these communications before they are gone forever.  This is not as difficult as I thought it would be.

 

I created a folder on my desktop to store all my email from WebCT.  After that, I recommend the following:

 

1. Open WebCT.

2. Open your course.

3. Go to “Email”.

4. Open your Inbox (or whatever folder you wish to save).  I have several folders where I have organized student responses.  I moved all the emails in each folder to my Inbox.  WebCT automatically put them in order by date.  So now I only have to save one file for each course. This may or may not be helpful for you.

5. Select all the messages.  If you click on the box beside the word “Subject”, all the email will be selected.  Or you can just click on each email.

6. Go to the bottom of the page and click on “Compile”.  A box will open with all the email inside.

7. Inside the box, click “Download”. 

8. Click “Save” when it asks if you want to save the file.

9. Name the file something that will be helpful if you have to retrieve an email.  I used the course ID and course number.  These are listed at the top of your course in WebCT.  It is open, right there in front of you.

10. Select where you would like to store the file.  I used the folder on my desktop that I created earlier for these files.

11. Once you have named the file and selected a place to store it, go ahead and save it.

12. “Download Complete” will be displayed.  The file is now saved in .txt format.  You will see that each message contains the student’s name, date, and time.

 

So, you select the email, compile them, and save them. 

 

Hope this helps,

Sandra Perley

Faculty Technology Mentor