Outlook Desktop Shortcuts

Glenna Winters

I am on several committees. This requires me to send several emails to several people on a weekly basis.
Follow the next steps to create an e-mail shortcut using Microsoft Outlook.

• Right Click on your desktop

• Select New

• Click Shortcut – The Create Shortcut dialogue box will appear

• Type in mailto: followed by an email address

  • Example: mailto:someone@somewhere.com .

• You can also add more than one email address by separating the addresses with a semicolon (;).

  • Example: twinters@columbiastate.edu;gwinters@columbiastate.edu

I will use faculty@columbiastate.edu in my example
 

• Click Next

• Enter a name for the shortcut

• I will call my shortcut “Email to all Faculty”

• Click Finish

• You should see a shortcut on your desktop

When you double-click the shortcut that you have just created, it should open a new email message with the email recipient already in the To field of the email message.
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If you want the shortcut to automatically add an email and a subject, do the following:

• Right Click on your desktop

• Select New

• Click on Shortcut – The Create Shortcut dialogue box will appear

• Then type mailto:someone@somewhere.com?subject=what ever you want the subject to be

  • Example: mailto:faculty@columbiastate.edu?subject=FTM Tech Tip

• Click Next
• Enter a name for the shortcut

I will call my example “Tech Tip Email to All Faculty”

• Click Finish
• You should see a shortcut on your desktop