Create reoccurring appointments
Meredeth McCoy

 

Are you starting to use Outlook to organize your days? Using recurring appointments can be a one-time setup instead of typing in separate appointments.

For example:

At the beginning of the semester, you can put in your class and/or office hour schedule for the rest of the semester.

When in your Outlook calendar:
 

1. Click NEW APPOINTMENT

   1. Under SUBJECT, type your class name (CHEM 1110)

   2. Under LOCATION, type the room (Warf 204)

   3. Under START TIME, type the first day the class meets (5/27/2008) and time (7:30a.m.)

   4. Under END TIME, type the first day’s date again (5/27/2008) and ending time (9:50a.m.)

2. At the top of the appointment, click RECURRENCE

   1. Choose how many times the appointment repeats (every 1 week, every 2 weeks, etc)

   2. Click the days of the week the class meets (summer meets MTWR, so click each one of those days)

   3. Under RANGE OF RECURRENCE choose when the class ends:

      1. No End Date (if this is something that occurs the same way forever); or

      2. End After _ days (if the class only meets an exact number of times like 8); or

      3. End by (choose the date the class ends, i.e. 6/30/2008)

Then SAVE. You are finished!

If you want to get really fancy, click INVITE ATTENDEES and choose student names in the Global Address book to invite them to class. The students are sent an email and are asked for confirmation. There are steps for that in a previous FTM Tech Tip.