Assigning Categories to Your Outlook Tasks
Candace Warner

 

I love the Task list in Outlook…but sometimes there are so many tasks to filter through, I find that it would be easier for me to find them if the tasks were in Categories.

Some of my categories include:

• Administrative tasks

• Books to Order

• Organizations

• Committee Work

• Phone Calls to Make

• Work on…

• Sociology Program

• Advising

• Courses (specific names of the courses you teach can be listed in the Categories)

  • If I have papers to grade in Introduction to Sociology, I can list tasks for this course under that category along with other things I need to take care of for that particular course.

So…How Do I Do It?

When you open the Tasks link in Outlook, the left hand pane says Current View. Typically, the tasks show up in a Simple list (see the pane on the left side that allows you to choose how you want to view your tasks).

*If you are interested in viewing your tasks by category, you will need to choose By Category under the Current View pane.

 

   To assign a category to an existing item or after you have created a new task in your task list

1. Select the item (in the task list) you want to assign to a category.

2. On the Edit menu, click Categories. (You can also just right click once you are on the item to find Categories)

3. In the Available Categories list, select the check box next to the category you want to assign to this task, and then click OK.

What if I don’t like the categories listed or want to make up my own categories?

1. Select any item in the task list.

2. On the Edit menu, click Categories.

3. Click Master Category List.

4. Do either of the following:

   Add a new category

   • In the New category box, type a name for the category, and then click Add.

   Delete a category

   • Click the category you want to delete. (To select several categories, press and hold down CTRL and click the categories.) Click Delete.

5. Click OK twice.

Have fun organizing your To Do List…it’s much more fun than actually DOING things on it, huh?

Candace Warner
Sociology Lead Faculty
Columbia State Community College
Phone: 931.540.2775
Email: warner@columbiastate.edu
Faculty Website: http://cwarner2.columbiastate.edu 
Dept. Website: http://www.columbiastate.edu/sociology